Vietnam Criminal Record application

You stayed/lived in Vietnam (already left Vietnam) and need a criminal record from here?

 

You wonder about where and how you can apply for it?

You don’t want to fly back to Vietnam just to apply for this document?

You don’t know exactly about the requirements?

You don’t know where to get the form and you don’t understand Vietnamese to fill up it?

 

Below are some information:

 

1) Which one to apply:

 

There are 2 kinds of Criminal Record in Vietnam: no 1 and no 2.

 

*No 1 is for:

+ individuals who want to use Criminal Record for personal/professional purpose: apply for a new job, apply for college/university, apply for marriage certificate abroad, apply for residence abroad …

+ political organizations who want to verify about someone for the purpose of employment or promotion.

No 1 only states/includes unspent convictions and doesn’t state/include spent convictions.

 

You can apply for no 1 by yourself or authorize someone to apply for you.

 

*No 2 is for:

+ individuals who just want to know their criminal record which is stored in government database (not to apply for job or any other purpose)

+ proceeding-conducting agencies (courts, procuracies) for the purpose of investigating a case/lawsuit.

No 2 states both spent and unspent convictions.

 

This means you usually only need to apply for Criminal Record no 1.

Because most of you need Criminal Record for job/education/marriage purpose.

If any organization request you to submit Criminal Record no 2, it’s against Vietnam law.

 

However, there are still organizations request for the Criminal Record no 2, for example for visa/immigration interview. In that case, you may still need to fulfill their request for your sake.

 

You only can apply for no 2 by yourself, you can’t authorize someone to apply for you.

 

2) Where and How to apply:

 

You need to apply at/via The National Center for Criminal Record.

 

There are 2 ways:

 

+ Via postal service and online: via https://lltptructuyen.moj.gov.vn/home

Applicable for both no 1 and no 2.

 

Note that though you can make payment by bank transfer, it would take them very long to verify (at least a month). They’re having hundreds of applications from abroad which they are still unable to verify (the payment). Even if someone in Vietnam help to do bank transfer in Vietnam, it’s the same, paying in cash will make it faster. So after you send your documents to them via postal service, you should have someone call them to ask if the application is accepted, and if yes, that person can come and make payment in cash for you.

 

+ Authorize someone in Hanoi to come to The National Center for Criminal Record to help you to apply in person.

Address: 6th floor, Building A, No.9 Tran Vi Street, Mai Dich Ward, Cau Giay District, Hanoi. This is inside campus of Vietnam’s Judicial Academy.

 

Only applicable for no 1.

 

3) Application for Criminal Record no 1:

 

* Note:

 

+ You need to certify all your documents at Vietnamese Embassy/Consulate. If your country doesn’t have Vietnamese Embassy/Consulate, go to a neighboring country has. They don’t accept certification from any elsewhere.

 

+ All forms need to be filled by Vietnamese in Vietnamese form.

 

* If apply directly by yourself (postal service + online):

 

+ An application form for criminal record certificates (Form No. 03/2013/TT-LLTP)

 

+ A certified copy of applicant’s valid passport or ID card

 

+ A certified copy of your temporary residence card.

In case there is no temporary residence card, you can submit: certified copy of passport with entries and exits relevant to Vietnam and Vietnam visas.

 

+ Registration for receiving criminal record certificates through postal service (Form No. 01/2014/LLTP).

 

* If authorize someone to apply for you:

 

– An application form for criminal record certificates – (Form No.04/2013/TT-LLTP) (This is filled and signed by the person who apply for you, that person will declare for you. Of course you need to provide him/her your information).

 

– A certified copy of applicant’s valid passport and ID card and ID card or passport of the authorized person.

 

+ A certified copy of your temporary residence card.

In case there is no temporary residence card, you can submit: certified copy of passport with entries and exits relevant to Vietnam and Vietnam visas.

 

– A certified authorization letter on implementing all procedures for criminal record certificates.

 

4) Application for Criminal Record no 2:

 

Same with application for Criminal Record no 1, with only 2 differences:

 

+ You can’t authorize someone else to apply for you.

+ You need to certify your signature on application form at Embassy as well.

 

5) Time and fee:

 

Officially it takes 3 weeks and 200,000 VND processing fee to receive the Criminal Record, though sometime the date on the Criminal Record is just 1 week from the day you apply. After they receive your application and payment, they should issue you/the authorized person a letter stating the date you should expect to receive the Criminal Record. (see photo for reference).

 

Note: The Criminal Record you would receive is in Vietnamese, you would need to have it translated to English and certified.

 

6) Postal fee to send your Criminal Record:

 

6.1. If you apply by yourself (postal service + online), the mandatory postal fee is listed in the 4th attachment in this link: http://ttlltp.moj.gov.vn/qt/thongbao/Pages/thong-bao.aspx?ItemID=43

which is “TB 09_TTLLTPQG_GIA CUOC.pdf“

 

6.2. If you authorize someone to apply for you, he/she can either send for you by DHL or Vietnam Post:

+ By DHL: around 1,464,000 VND for Canada and Ireland; 1,760,000 VND for South Africa. Receive in 2-3 business days. You can check the price on their website.

 

+ By Vietnam Post: around 830,000 VND for Canada and Ireland; 383,000 VND for the Philippines. Receive in 5-6 business days though it can be longer.

Price on their website is not correct (when I called they said they didn’t update their website).

 

So if you don’t need to send urgent and want to save the cost, you can select to send by Vietnam Post.

 

7) Other notes:

 

+ If you had left Vietnam, but don’t live at your home country, and live abroad, it’s most likely that the Vietnamese embassy at the country you’re living in don’t accept to certify for you directly. You need to come to embassy or your home country to certify first, then come to Ministry of Foreign Affairs of the country you’re currently living at to certify, then finally come to Vietnamese embassy to certify. For example, if you are British living in Japan, you need to come to British embassy to certify first, then go to Ministry of Foreign Affairs of Japan to certify, then finally go to Vietnamese embassy to certify. There is exception that they would certify for passport holder from a 3rd country, but not all the times.

 

+ If you and your partner/spouse/friend/brother/sister want to apply for the Police check together and would send the application and receive the result from/at the same address, and you wonder if you can send the application together and receive the result together to save the postal fee, here is the answer:

 

The National Center for Criminal Record need to treat each application individually, that means you should send the application separately and receive the result separately. They may accept you to send the applications together, but they must send the results to you separately.

 

Unless you only need the no.1 and you authorize someone to apply for it, then that person can receive for you, and send the results in the same envelope for you, otherwise you can’t receive the results together.

 

+ If you have old and new passports, and the old passport contain all Vietnam visas, exit and entry stamps, you need to certify both passports. However on application, you will put info of the new passport.

 

+ If you had lost your passport with all Vietnam visas, exit and entry stamps on it, you would be able to apply for Criminal Record if you come to Hanoi in person, and within 7 days from your day of arrival, you need to come to the Center to apply.

 

We offer a service to help you to process for this, if you would like to inquiry about the service => Send us an email to khuyen@lsfvn.com or a message to

https://www.facebook.com/lsfvietnam/

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