Vietnam Criminal Record application

Vietnam Criminal Record/Police Clearance Certificate/Police background check application for people already left Vietnam

 

You stayed/lived in Vietnam (already left Vietnam) and need a criminal record from here?

 

You wonder about where and how you can apply for it?

You don’t want to fly back to Vietnam just to apply for this document?

You don’t know exactly about the requirements?

You don’t know where to get the form and you don’t understand Vietnamese to fill up it?

 

I just helped someone from Ireland to apply for Criminal Record Certificate and want to share some information:

 

1) Which one to apply:

 

There are 2 kinds of Criminal Record in Vietnam: no 1 and no 2.

 

*No 1 is for:

+ individuals who want to use Criminal Record for personal/professional purpose: apply for a new job, apply for college/university, apply for marriage certificate abroad, apply for residence abroad …

+ political organizations who want to verify about someone for the purpose of employment or promotion.

No 1 only states/includes unspent convictions and doesn’t state/include spent convictions.

 

*No 2 is for:

+ individuals who just want to know their criminal record which is stored in government database (not to apply for job or any other purpose)

+ proceeding-conducting agencies (courts, procuracies) for the purpose of investigating a case/lawsuit.

No 2 states both spent and unspent convictions.

 

This means you usually only need to apply for Criminal Record no 1.

Because most of you need Criminal Record for job/education/marriage purpose.

If any organization request you for Criminal Record no 2, it’s against Vietnam law.

 

2) How to apply: There are 2 ways:

 

+ Online: via https://lltptructuyen.moj.gov.vn/home

If you apply online, you may not expect that they would be very responsive for you, you may need to follow up with them via email totracuu@moj.gov.vn or phone no: +84 24 3203 1313

 

+ Authorize someone in Hanoi to come to The National Center for Criminal Record to help you to apply in person.

Address: 6th floor, Building A, No.9 Tran Vi Street, Mai Dich Ward, Cau Giay District, Hanoi. This is inside campus of Vietnam’s Judicial Academy.

 

3) Requested documents for Criminal Record no 1:

 

* Note:

 

+ You need to notarize all your documents at Vietnamese Embassy/Consulate. If your country doesn’t have Vietnamese Embassy/Consulate, go to a neighboring country has. They don’t accept notarization from any notarization office.

 

+ All forms need to be filled by Vietnamese in Vietnamese form.

 

* If apply online by yourself:

 

+ An application form for criminal record certificates (Form No. 03/2013/TT-LLTP)

 

+ A certified copy of applicant’s valid passport or ID card

 

+ A certified copy of applicant’s household registration book/temporary residence certificate/permanent residence certificate/temporary residence card/permanent residence card or original of temporary residence certificate/permanent residence certificate.

In case there is no temporary residence certificate/permanent residence certificate/temporary residence card/permanent residence card, a certified copy of passport with entries and exits relevant to Vietnam or visas stamped by Vietnamese Migration Department shall be submitted.

 

+ Registration for receiving criminal record certificates through postal service (Form No. 01/2014/LLTP).

 

* If authorize someone to apply for you:

 

– An application form for criminal record certificates – (Form No.04/2013/TT-LLTP) (This is filled and signed by the person who apply for you, that person will declare for you. Of course you need to provide him/her your information).

 

– A certified copy of applicant’s valid passport and ID card and ID card or passport of the authorized person.

 

– A certified copy of applicant’s household registration book/ temporary residence certificate / permanent residence certificate /temporary residence card/permanent residence card or original of temporary residence certificate/permanent residence certificate.

 

In case there is no temporary residence certificate/permanent residence certificate/temporary residence card/permanent residence card, a certified copy of passport with entries and exits relevant to Vietnam or visas stamped by Vietnamese Migration Department shall be submitted.

 

– A certified authorization letter on implementing all procedures for criminal record certificates.

 

4) Time and fee:

 

Officially it takes 3 weeks and 200,000 VND to receive the Criminal Record, though sometime the date on the Criminal Record is just 1 week from the day you apply. After they receive your application and payment, they should issue you/the authorized person a letter stating the date you should expect to receive the Criminal Record. (see photo for reference).

 

However the Criminal Record you would receive is in Vietnamese, you would need to have it translated to English and notarized.

 

5) Postal fee to send your Criminal Record:

 

I haven’t send documents to many countries, only to South Africa, Canada and Ireland, so below are my personal experiences if sending to Canada/Ireland (for the weight of Criminal :

 

+ By DHL: around 1,464,000 VND for Canada and Ireland; 1,760,000 VND for South Africa. Receive in 2-3 business days. You can check the price on their website.

 

+ By Vietnam Post: around 830,000 VND for Canada and Ireland. Receive in 5-6 business days. Price on their website is not correct (when I called they said they didn’t update their website).

 

So if you don’t need to send urgent and want to save the cost, you can select to send by Vietnam Post.

 

I’ve helped her to fill up the forms, apply for the Criminal Record, receive it, have it translated to English and notarized and send to her.

 

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